15 Minute Break
Annual General Meeting
ABC Hall, Saturday, May 19th, 2012, 2:00 p.m.
Annual General Meeting
ABC Hall, Saturday, May 21, 2011
1. Opening and Welcome:
President Eugenia Flett opened the meeting with a warm welcome to the large attendance (approx 73) and said how pleased she was to see so many new faces. She was also pleased to welcome the strong presence from Tay Valley Township (TVT) with Reeve Keith Kerr, Councilor Mark Burnham and Municipal Planner Noelle Reeve.
2. Introduction to Handbook:
The President went on to run through the contents of the Handbook distributed to all participants. She asked if there were additions to the agenda and the issue of break-ins was raised.
3. Minutes of 2010 GM:
Corrections were made by Lea Barker (Page 3 Farren Lake’s does feed into Tay) and David Iley’s query (Page 3) clarified that one accessed the defibrillator housed at the ABC Hall by calling 911). Acceptance of the minutes was then moved by Ray Labrosse and seconded by Martin Hiltz and it was so moved.
4. Election of Executive:
The president indicated that she will be retiring next year and that several other members of the executive may also retire over the coming year. She emphasized the need for fresh faces on the Executive and referred to page 14 of the Handbook, which includes a tear-off form for nominations. Several members of the audience indicated an interest.
5. Gypsy Moth Traps:
Ann Johns gave a brief history of the lake’s experiences with Gypsy Moths and the positive results of our efforts. The cost is $35 for 5 traps and they should be put out before the end of June; they will be delivered during the month of June.
They are easy to assemble and should be suspended from deciduous trees such as oak and elm. Her address is 268 Featherstone Lane.
6. Voluntary Catch Survey:
Martin Hiltz spoke to our summer 2010 survey and also the net survey conducted by the Ontario Ministry.
Last summer the latter was conducted in shallow water and this year it will be done at greater depths. Dissolved oxygen levels may be responsible for the lack of splake in both surveys. It was said that one fisherman caught a White Fish in 20-30 feet of water.
7. TVT Report:
Reeve Keith Kerr said that a recent highlight was the opening of the new Sherbrooke Fire Hall last week with excellent new facilities for housing engines and providing training space. He also mentioned that there are now 4 defibrillators in the Township.
Councilor Mark Burnham said that the exciting news is that the Official Plan is being revised for 2013 and this will provide an opportunity for groups such as ours to have major input; the Ontario Government, which gives added weight to the Plan, mandated it. The Township is also starting a Strategic Management Plan to ensure the smooth running of the Township and its council. The TVT provided a display in the ABC Hall showing some of the many topics being covered. Mark said that after some glitches, the 911 line is working much better.
8. Planning in Tay Valley Township:
Noelle Reeve discussed the Lakeshore Capacity Handbook and how it showed that the level of phosphorus in the lake is higher than the province believes is healthy. A long-term resident mentioned that this had been the case in the seventies. Noelle traced the development of the various measures and that lakes are too individual in nature to be addressed by single, rigid parameters.
The Province took a model developed in the Muskokas and used for many years. This has been updated and revised for application by all lakes. It requires the determination of ‘background’ phosphorous levels (i.e. those naturally emanating from the lake itself) as the base level and that there should not be an increase over 50% of that level. In fact, the manual should have been labeled the “Total Phosphorous Handbook” because there are others aspects to consider in the overall decisions regarding development.
Noelle was only made aware of the Handbook last September (by the FLPOA) whereupon she immediately started enquiries and discussions with both the Province and the Rideau Valley Conservation Authority (RVCA). The Ministry of Environment explained they had selected Otty, Christie and Farren for trials and that this showed that Christie and Otty were below the level determined as potentially causing negative water quality impacts whereas Farren was more than 50% above.
Discussions over the past four months with both government officials and the people in the Muskokas have revealed that all agree other factors must be looked at in parallel with the phosphorous counts such as:-
• dissolved oxygen
• presence and spread of algae
• flow models
• vacant lots
• sensitivity of lake
If all these aspects show red flags then the lake can be declared “at capacity” by the Province through the TVT and the RVCA. The Tay Valley Watershed Plan is referenced in the old Official Plan but now Lake Management Plans (LMPs) such as ours will be referenced. When the last Official Plan was written, LMPs did not exist.
One person said that if a request for rezoning was the catalyst for examination of the Handbook, how did it turn out? Noelle said that the applicant and the RVCA were able to work out a solution with an increased setback from the lake but that the whole exercise was a wake-up call.
Another participant asked how much potential there was for new development and Noelle said not very much with the call for lots to be at least 60 m. wide on the shoreline.
A question regarding Mr. Castro’s attention to water flows said that they had been looked at in the study.
A question about implementation of the Handbook revealed the Ministry has been developing a plan to train both internally and externally It is now established that internal training will take place this summer and then external training can start in the fall.
There were other questions raised about septic systems and alternatives but as this topic is on the agenda it was deferred. Noelle said that Eric Kohlsmith (the septic inspector) is very open to alternative solutions and that approvals are based on a site-by-site decision.
Monty asked who makes the final decision and Noelle said it would be the Ministry of Environment providing the science and an interagency meeting with RVCA, MOE and the township would take place with implementation of constraints through the Township Official Plan.
If a lake is deemed ‘at capacity’ what does this mean?
Noelle replied that it means no new severances; it does not mean no new development. Development would need to meet Best Management Practices which could include increased setbacks and septic alternatives that reduce phosphorus.
Ray Labrosse asked if there are applications for new development on O’Brien Lake. There are 2 now and have been 3 over the past two years. (O’Brien L. flows into Farren L.)
Barb King also mentioned that half O’Brien is not developed and it is a concern given that the lake is small and also there is no Lake Association.
Sarah Iley asked if the Muskokas have used the approach for 30 years, have they used it at OMB?
They have used it successfully by getting site-plan control and controls of percentage of lake front developed; and also by applying management controls such as not cutting down trees, keeping shores wild, only having one path down to the water.
Noelle went on to say that if anyone has further questions or concerns they should call or e-mail her at TVT.
Noelle was thanked for an excellent presentation and forthright answers to questions. Her presentation received spontaneous and enthusiastic applause.
9. Proposed Actions (follow-up to LMP):
Eugenia introduced this agenda item by indicating that the results of voting that ensues on the proposed actions will establish the association’s priorities and future direction for preserving and improving lake and shoreline health.
Monty Doyle said that Noelle’s presentation was a good lead-in for LMP’s continuing thread of #1 concern: water quality.
Further testing is being done in addition to our history of testing because we must recognize the threat to our lake water quality. He then went through the recommendations under Item A of the Handbook item on Page 11.
Randi Cherry asked if we knew of loopholes people might use? Barb King (Centre for sustainable watersheds) responded saying only if you could prove zero output of pollutants.
Another resident (Harry Smith) questioned the connection between water quality and land development. Noelle replied that the TVT Council is fully cognizant of the need to keep water quality in mind when making development decisions. Keith Kerr gave an example of Adam Lake when it was near capacity – frontage on the lake was increased from 60 m to 90 m. Monty spoke to what we are trying to do is to pass on to TVT our concerns. There was then discussion of the wording of the motions in A to be voted upon and wording was altered (from Page 11 of the Handbook) as follows:-
Motion A3: To underscore to TVT and Lanark County our prime concern for the preservation of water quality when considering applications from property owners of Farren and O’Brien Lakes for severances, variances (re-zoning), conversions to permanent residences and site plan approvals.
This motion was approved by majority ‘Yeas” and one abstention
Motion A4: To recommend to TVT and Lanark County to include the following in development decisions: water quality measures (additional to phosphorous) such as dissolved oxygen, number of undeveloped lots, frequency of algae blooms, and other changes in lake health.
This motion was approved by majority “yeas” and one abstention.
Discussion then moved to Item B, Septic Standards, on page 12 in the Handbook.
Randi Cherry asked what inspections consist of and various property owners responded and described their experiences. There were questions on the possibility of financial assistance to those forced to improve their systems. Noelle mentioned that both RVCA and CMHC are both providing assistance and she is investigating the applications and provisions.
Martin Hiltz asked how much weight do our recommendations carry with TVT and Council. Keith Kerr replied that he has served on Council since 1994 and he emphasized that the voice of property owners carries a great deal of weight.
The only changes to the wording of the motion on Septic Standards were as follows: B5 change the word “municipality” to “TVT” to be consistent with the rest of the document and to add to B6 “or other waste management systems”.
The vote on this motion was carried with one abstention.
Monty then introduced Item C Boating Restrictions (Page 13 of the Handbook). A request was made to alter the wording of the introduction to the proposed Boating Code, changing “essential” to “significant”.
There was then discussion of the need to ensure all boats entering the lake are cleaned to avoid invasive species such as Zebra Mussels and Eurasion Watermilfoil. Do OPP clean their boats? Yes. There is a protocol. Barb King mentioned that O’Brien and Farren are the only lakes that don’t have these two species.
Someone suggested the Blue Herons are instrumental in moving the mussels. Another person would like to have seen more stringent rules. When the vote was taken to support the proposal, it was unanimous.
10. Other Business:
Several property owners, including Laurance McEwan and John Ficner, have experienced break-ins over the past six months and they recounted their losses.
OPP will come and inspect your property if you call and if you see people or vehicles that are unfamiliar you should report them to the OPP and also use the Tip Line.
A property owner asked if we pay the same taxes as year-round owners and the answer is Yes.
Rachel Collishaw said she would be prepared to host a Children’s Fun Event on the August long weekend, and asked anyone interested to contact her.
There was then the draw for the raffle for the three items provided by TVT: a hat, a shirt and a binder.
The President adjourned the meeting at 4:10 pm and thanked
everyone for attending.
ANNUAL GENERAL MEETING – ABC HALL BOLINGBROKE
MAY 16, 2009, 2:00 PM
President Eugenia Flett welcomed those present (53), pleased that there was such a good turnout. She then introduced the executive, explaining that Norm Douglas was absent due to health reasons. Therefore, there would be no Treasurer’s report at this time. Andrea Klymko also sent apologies. Eugenia referred people to the Handbook and the attached agenda for the meeting.
The Minutes from AGM 2008 - Ruth Buckwell moved that the minutes be accepted as read; the motion was seconded by John Ficner and the motion was carried
Tay Valley Township Report – Eugenia introduced Deputy Reeve Susan Freeman. Susan indicated that taxes had increased by 6%, or $21,000. In contrast, taxes in neighbouring municipalities were up even more. The increase was due largely to OPP contracts, and represented the first increase in 5 years. In addition, the fire department is now charging for every callout. There has also been a big drop in the world markets for recyclables and as a result they cannot be sold. TVT has not been sharing in renovations costs for the Smiths Falls and Perth Hospital. Instead it has given $27,000 each year for 5 years. 3 million will be spent by the TVT to repair roads and bridges, but this will be funded from the reserve fund. Planning services had previously been contracted out, but the Township has now hired a full time Planner, Noel Reid, beginning June 1st. In the area of recreation, a new Tri Arena is to be built at Conlon Farm, with two-thirds of the funding coming from Government Grants. The Township has also applied for a new fire hall in Maberly. The new taxes average approximately $41.00 per $150,000 of assessment. At the County level the increase in taxes will be 3 %, about $12.30 per $100,000 assessment.
Susan then gave an update on the mining situation. The change to the Mining Act gives protection to those with surface and sub surface rights. However, Crown land is not protected. There are still several aspects of the Act that need to be changed, and both environmental and municipal input is required. 14 claims will be withdrawn in Burgess Township.
Jackie added that handouts were available giving the most recent updates from CMAG.
Martin asked about the assessment increase and queried the methodology and administration of MPAC. Susan explained that the assessments were based on property market values.
Gypsy Moth Traps – Ann Johns explained how the traps worked and indicated that they could be purchased for $35 per set. The traps are very worthwhile, particularly in protecting deciduous trees. Eugenia indicated that counts had demonstrated an average of 30 per traps with some individual traps substantially higher.
Election of Treasurer – Norm Douglas was warmly thanked for his many years of service, integrity and honesty. Jim Marshall then nominated Ron Fitzgerald for the position of Treasurer; the nomination was seconded by Dave Iley and Ron was declared elected.
Lake Management Planning (LMP)
Gail Graser was introduced and she briefed the membership on the committee’s activities.
A draft copy of the summary chapter of the State of the Lake Report had been handed out at the beginning of the meeting. The purpose of the report is to bring together information collected and reported over the years by the association and its community partners (township, conservation authorities, and government scientists) on different aspects of the lake’s health and its surroundings. This report will also serve as a tool for identifying various concerns, and will serve as a baseline for future monitoring and stewardship initiatives.
Gail indicated that the survey done in 2007 had revealed that water quality, water levels, environment, fishing, mining, land use and development, emergency services, and overall enjoyment of the lake were all important areas. Committees had been set up to work on each of these issues and to bring together current knowledge and future concerns. The final report is expected to be completed by July. Gail then drew attention to a workshop being planned for August 15, and it is important that as many people as possible attend. Gail also requested feedback on the report indicating that it was important to know whether the main issues had been appropriately identified and whether changes were required. She urged everyone to talk with their neighbours and to get people interested.
Eugenia then introduced Monte Doyle.
Monte pointed out that the water quality reports were showing that phosphate levels had increased This is a concern as phosphates affect oxygen levels, which in turn determine the species and types of fish that survive in the lake. He indicated that we should encourage the use of environmentally friendly products, noting the importance of reading labels carefully. There are several major sources of phosphates, including lawn fertilizers, dishwasher discharge, etc. He suggested Foodsmiths in Perth as a very good source for the best phosphate-free products, and indicated that some samples were available on the back table.
Susan Freeman made an excellent presentation showing how environmental damage can be reversed if people are conscious of what they use in their septic systems. When her house was purchased, on the Tay River in Bolingbroke, there had been green slimy algae all along the edge of the river. Jamie Saunders, the TVT Septic Inspector, had suggested a grease trap for the septic tank. In addition, he urged her not to use bleach and to switch to Native Clean products. Susan said it had taken 8 years, but eventually the green slime has disappeared.
As she was on Council, she was aware that many lakes in TVT that were working to keep their lakes clean. Little Silver Lake, for example, had asked for volunteers to put dye in their toilets to check for leakages and to pinpoint septic problems. She also indicated that the Township has an ongoing program for septic inspections and re-inspections.
Calvin Thompson asked Susan whether there was any public feedback about the septic inspections. Susan answered that an inspection and public release of the results were mandatory, if the Township received an official complaint. Otherwise the results were kept confidential. However, the Province is apparently considering changing this.
Alex Meldrum mentioned the 1995 septic survey that the association had paid to have done. Nothing had ever come of it, as the Township at that time would not release the results. Susan assured everyone that there is enforcement now.
Creel Survey – Martin Hiltz presented a fishing survey, and distributed forms that could be filled in to show the types of fish being caught in the lake. It has been 20 years since the MNR has done a survey of our lake, so this would be helpful information.
OPP meeting – Jackie reported that a Marine Unit will be setting up a schedule and will try and visit all lakes within this area. People should make sure that they have all the mandatory equipment in their boats, as fines have been increased this year.
It was noted that the OPP do wash their boats between visiting lakes.
Emerald Ash borer – Ann Williams stressed that due to the Ash disease, it is important not to move wood to other areas. Ottawa has a wood removal ban. Many informative articles have recently been published on this beetle.
Vial of Life - Jackie had several vials available, provided by the VON. They are for seniors with medical problems; the details of all the medications are recorded on paper in the vial and, if an emergency occurs, the medics can see right away the person’s medical background.
Road Reps Required - The Association is looking for volunteers to represent various roads on the lake to ensure the effective distribution of information to the membership.
John Ficner noted that he had recently sighted a black bear and suggested that people check MNR website for information on how to avoid attracting bears to their property.
Eugenia noted that the executive was reviewing the fees for membership in the association and that they may be increased next year, partly as a result of the additional expenses associated with the Lake Management Plan.
Monte had Eugenia draw for the door prize – Jim Marshall won a bag of Eco friendly products.
Eugenia thanked everyone for coming.
Adjournment - 3:50 pm Moved by Roy Flett and seconded by Ruth Easton Carried
MINUTES OF THE FARREN LAKE PROPERTY OWNERS ASSOCIATION
ANNUAL GENERAL MEETING – ABC HALL BOLINGBROKE
MAY 20, 2006, 2:00 PM
The meeting was called to order at 2:00 pm by President Eugenia Flett, who welcomed the 62 members present. She then invited all to enjoy the refreshments that had been provided and renew acquaintances with neighbours around the lake.
The meeting reconvened at 2:30 pm with Eugenia explaining our handbook and then asked Lea Barker to read the Minutes of May 21, 2005.
Motion to accept minutes as read, by Guy Leclaire and Dave Iley. Carried.
Tay Valley Township Report given by Reeve Keith Kerr. The County has approved rebuilding of the Deacon bridge near Hanna Rd. Several townships are continuing to work together and follow the West Nile problem. A new sweeper has been purchased to make it safer for traffic on back roads. A.T.V’s are still not allowed on roads. Several break-ins around the Glen Tay area and an arrest was made recently. The Official Plan will be reviewed this year. The septic re-inspection is continuing this year, with Jamie Saunders as the new head of this project.
Fire Chief Rick Hanna introduced by Eugenia. A very informative presentation with slides, was given by Rick, focusing on many safety measures that should be taken. Legislation was changed in March and it is law to have smoke alarms in all buildings over 100 sq. ft. Batteries should be changed twice each year and the smoke alarm should be replaced in 5 years. It is an offence to remove the battery from the alarm and homeowners can be subject to fines. A question period followed. Fire permits from 2006 are under review but permits for 2005 can still be used this year by calling 267-2596.
Gypsy Moth Traps - shown by Ann Johns. Ann explained that 3 traps come in a package for $35.00 and could be ordered by giving her your name. Apparently a new influx of the Gypsy Moth has been noted in Mississauga and possibly heading this way.
Eugenia called on Lea Barker to give us an update on his project of recording Farren Lake History. This will be an ongoing endeavour and Lea would like any information on early residents around the lake, also pictures that might be available.
Election of Executive – Eugenia explained that the present executive will remain for a second year and that a V.P. will be chosen from this group.
New Business - It was suggested that our website should be put on the cover of future handbooks. The President referred to the Road Reps, and a meeting will be set up with them, sometime this summer. Jackie read a list of Reps names covering the 10 roads, but asked for more volunteers, especially on the longer roads that have 25 or more cottages.
The Reps will help cottagers keep in touch with the executive with suggestions etc., report new residents and also promote joining the membership.
Lake Management Planning - Gail Graser introduced Sheanna Tinlin, Project Manager for LMP who gave an excellent overview of the program.
We as cottagers enjoy numerous pleasures at the lake and through Lake Management Planning there is a Strategic Action Plan to follow, which can help us preserve and protect these various things.
Issues could be water quality, water levels, noise pollution, redevelopment etc.
Sheanna explained that by having goals and objectives to identify and protect not only a clean lake but our investment. This would also promote community discussion and education.
LMP can help to bring the community together and work towards these goals, by doing shoreline restoration, septic re-inspection, ecosystem monitoring, communication and ice watching. These all help to keep our lake clean and by education and some guidance this can be accomplished. Sheanna is available to help us in this regard but it will take volunteers and commitment on our part.
Eugenia then introduced Susan O’Brien MacTaggart President of Bobs and Crow Lake Association. Bob’s Lake is in the process of Lake Management Planning. Susan gave us the benefits and challenges in taking this on. She said Bob’s received a grant from Trillium and it has been challenging but very rewarding. Education has been the main force and now Campgrounds on the lake are communicating with the executive etc and the response from the residents has been overwhelming.
Jim Marshall thanked Susan for her very informative talk, which gave us lots to think about. Lea asked Susan how it would benefit our lake if we took this on. She said mostly educating the cottagers, boat problems, invasive species, and mainly more communication with everyone.
Eugenia called for a coffee break at this time.
Mining Rights - Paul Martin introduced Wendy Hassard, President of Citizen’s Mining Advisory Group.
Wendy’s family has had a cottage on Otty Lake for 46 years and just three years ago they found mining stakes on their property. Same thing has happened on several other lakes in TVT. Since that time she has spent thousands of dollars and time fighting the Ministry of Mines. Her talk was very interesting and made everyone in attendance take notice of what terrible things can happen. She suggested that everyone check to make sure that a title search on their property is done for ‘mining rights’. A map was posted, the yellow areas show ‘no rights underground’ and the black circles show that you might own or a third party could own the ‘rights’. Forty-year searches of property deeds revealed that when landowners couldn’t pay their taxes, the mineral rights were forfeited to the crown.
Mining laws go back to 1868 with no change, therefore they are archaic. The mining company is not subject to trespass laws and landowners only have 1 year to fight the claim, which is almost impossible as the cards are stacked against the property owner. Wendy suggested we all read the Mining Act – 137 pages. Nothing to prevent environmental damage, wells damaged and lakes could be polluted.
Wendy’s story was captivating and held everyone’s attention. Many questions followed.
She invited anyone interested, to join CMAG for $5.00, their annual meeting will be August 19th
at Burgess Hall, off Scotch Line Road, Perth.
Martin Hiltz thanked Wendy for a very enlightening talk and assured her that many would be joining her advisory group. The Mining Act needs to be revised along with Environmental Protection Act and support is needed.
Eugenia thanked everyone for coming and declared the meeting adjourned at 4:45 pm
MINUTES OF THE FARREN LAKE PROPERTY OWNERS ASSOCIATION
ANNUAL GENERAL MEETING - ABC HALL BOLINGBROKE
MAY 21, 2005
The meeting was called to order at 2:10 p.m. by V.P. Lea Barker. There were 61 members present. Janet Dowell volunteered to take minutes. Lea explained that President David Iley has now resigned his position, as much of his time is now spent traveling. We thank David for all his work over the past five years. Lea then invited the members to enjoy the refreshments.
1. Last year’s minutes. The meeting reconvened at 2:25 p.m. Minutes of June 2004 were read by Lea and a motion to accept as read by John Ficner/Guy Leclaire. Carried.
2. Tay Valley Township Report: Lea introduced Susan Freeman, councilor from Tay Valley Township. Susan touched on several subjects including rising taxes that are inevitable, grants no longer include money for roads and bridges. Provincial government has new funding formula. Reassessment of cottages will be next year. Fire services Drummond/N.Elmsley/Bathurst/ Burgess have amalgamated with Sherbrooke - headquarters in Maberly and Perth. One Fire Chief - Reg Norris and two Captains to oversee all. Sunday gun hunting is being questioned - Duck and turkey hunting will be affected (not deer hunting). Also ATVs be allowed to drive on twsp roads as long as driver licenced- decision for both this Tuesday at council meeting. Likely to be carried.
Septic re-inspection is still ongoing - call the office if you are concerned about a specific property. Little Silver Lake using a dye program, to help pinpoint problem areas.
Waste site improvements - now Sunday hours for weekenders. Recycling has been extended and the Maberly site has been greatly improved.
Long Lake has invited other lakes to join them in GIS (Geographic Information System) mapping program and data sharing, giving input and view of- wildlife, lake quality, lake addresses etc.
Susan gave her website - www.susanfreeman.ca and e-mail firstname.lastname@example.org. John Ficner said that www.farrenlake.ca has most of the township links etc. Susan’s phone is 273-4207
3. Fire Chief Reg Norris - Call the recording at 268-2077 to say you are burning (campfire or barrel burning), unless message indicates burn ban is on. Permits are required for the season. Reg suggested that everyone keep PIN # and directions, by the phone, for visitors etc. calling 911. Be sure to check your smoke detectors and batteries at start of season. Roads and driveways should be cleared 15ft high and 15ft wide with a turn-around for emergency vehicles.
VON have "Vial of Life" bottles with magnet to put on fridge for listing medications.
Jackie Stapledon mentioned a map had been done with all the roads and pin numbers around the lake. Please check and make sure your name and number is correct on the list posted.
Jackie would also like a representative on each road to keep her informed of any changes.
Norm Douglas has info on purchasing Farren Lake hats and jackets etc.
4. Paul Harris - Speaker - introduced by Lea. Paul is financial planner for Freedom 55, division of London Life. He gave an interesting presentation and slides on Estate Planning. Paul has had a cottage on Farren Lake for 12 years. A question period followed the presentation.
5. A booklet was given to each member with the following reports included.
a) President’s report from Dave Iley
b) Treasurers report - Treasurer Norm Douglas, went over the financial status.
c) Water Testing - Jackie explained that only one sample was allowed this year from Lake Partners Program. Results from 2004 are now on a website. Call Jackie for address if interested. Centre for Sustainable Watersheds did a more extensive testing for Oxygen last Fall. The results are in the booklet.
d) Water Levels - by Lea Barker, with comparison reading from 2003 - 2004
e) MAPLE report - Brian Stapledon reported May planting day very successful with over 10,000 cuttings planted. Another work day at the Christie Lake nursery on June 4th , BBQ lunch provided.
6. Election of Executive: Lea Barker is resigning as V.P. Thanks to the earlier e-mail appeal to the membership we have two new directors at large. The complete slate as follows:
President - Eugenia Flett
Secretary - Jackie Stapledon
Treasurer - Norm Douglas
Website - John Ficner - (would appreciate any pictures etc.)
Newsletter - Lea Barker - (plans to have two newsletters each year.)
Gail Graser, Jim Marshall, Virginia Fitzgerald, Ian McKim, Martin Hiltz, Paul Harris and Calvin Thompson, directors at large.
The executive will pick a V.P. from within - Motion to accept slate as presented - Sheena Lucas/Jim Marshall. The Farren Lake website will be updated with names and e-mail addresses.
7. Gypsy Moth Traps: Ann Johns asked members to contact her either by phone at the cottage or home. These must be ordered by June 10 and they are $35. for 5 traps. They will be delivered and should be in place by July 1st. There are still many Gypsy moths seen on various properties around the lake.
8. Other Business: David Iley gave Lea a report on "Rural Clean Water Program" that will be reviewed later by the new executive. This program has been around for a few years - grants to help upgrade wells and septic systems. Possibly an item for the next newsletter.
WRAFT program - for fair taxation will also be studied and passed on to the members at a later date.
9. Draw - Paul Harris had a draw for a handcrafted paddle - won by Liz Peters.
The winner will also receive a year’s subscription to Cabin Life Magazine (Norm Douglas has forms)
10. Thanks - Jackie thanked Gail Graser for compiling the very excellent booklet of reports and also for looking after the squares for today’s tea. Thanks to Lea for chairing the AGM in Dave Iley’s absence.
11. History of Farren Lake: Lea Barker has taken on the task of a historical booklet - might be a two year project. Anyone with anecdotes or pictures etc. contact Lea.
12. Adjournment: Meeting adjourned at 3:37 p.m. Moved by M. Hiltz.
1. The meeting was called to order by the President, David Iley at 2:15 pm. There were 39 members in attendance. The minutes were taken by Sara Iley.
2. Presidents Opening Remarks: President David Iley welcomed the attending members and asked new members and attendees to introduce themselves. He paid tribute to Mary Thompson and said that all the cottagers would miss her.
3. Guest Speaker: The President introduced Constable Neil Fennell from the OPP who covered marine safety and the cottage watch program with respect to “break and enters”, several of which have occurred in the Perth area. Farren Lake has not been a target for crime since it is overshadowed by the larger Christie and Bobs Lakes. As a result, many cottage owners on those lakes are interested in forming a cottage watch program and several cottage associations are meeting to set this up. In the long run, Constable Fennell believes that the answer is to identify those who are present on the lake in the off season who can then check on vacant properties. Another point that was made is that cottagers should check with their insurance company and see how their cottages are covered during their winter absence. Gates and lights are not much of a deterrent. In any case, your valuable items should be identified so that when and if recovered, they can be recovered. Do not put your SIN number on the items but some other identifying mark (initials, birth date etc. etc.)
With respect to marine activity - the greatest problem is alcohol consumption on the water. Alcohol consumption in vessels is prohibited unless it is a residential-type vessel. 90% of drownings in Canada involved small open boats when boaters weren’t wearing a PFD or life-jacket. Just as people wear their seatbelts so should they wear their PFDs. Also, party hosts have a responsibility and must demonstrate a concern for people on their property if they have had too much alcohol. Use common sense, be aware, be alert and be careful.
To reach the police – call 911. If you want to speak to the OPP directly, call 1-888-310-1122. Also, you can go to a police detachment in Perth on Hwy#7 at any time. If the office is closed, just pick up the phone at the front door and you will be connected to the dispatcher who is inside.
Lea Barker thanked Constable Fennell for coming out to speak to the Association.
4. Tay Valley Township Report: The president then introduced Susan Freeman, Deputy Reeve of Tay Valley Township and one of our local councilors in South Sherbrooke Ward. www.susanfreeman.ca Susan reminded us that because of the elections in the fall, there were several new councilors in the township. Of concern to us, the new Reeve is Keith Kerr, replacing Mike Mosher. Marc Burnham was also re-elected in the ward. She briefed on the following points – if you need more accurate information, go to www.tayvalleytwp.com for details:
Sorting out the budget was the first struggle that the new council had to resolve. Unfortunately, taxes had to be increased even though the budget is less this year than last. More money is going into reserves for future bridge replacements and road repairs. The township is assessing what needs to be put aside for road repair. Policing and fire dispatch costs went down.
Concerning waste management, there was some discussion at council on roadside garbage pickup but eventually decided it was too costly and would not improve the service. Seasonal residents want longer hours at the waste sites which they are examining, especially Sunday evening.
Concerning water regulations, council is waiting for provincial regulations to be formulated. Weekly testing is being suggested for church halls and community halls, such as ABC hall. These halls will be seriously affected by the cost of such a regulation.
Also, council will be re-examining their official plan next year. Some lakes are not looking very good. The township will be doing more septic re-inspections this year - let the office know if there are any cottages of concern.
The biggest challenge to the township is the change of properties from seasonal to residential. Some residents want the township to take over their cottage access roads but none have been accepted so-far. In addition, the population of Lanark County is increasing by more than 12% per year.
The President thanked Susan for attending.
5. Reports: The following reports were reviewed:
Water Testing Options: As a result of last year’s AGM, the
executive obtained a proposal from the Centre for Sustainable Watersheds for
water quality testing of the lake for this year.
Two options were provided:
1st proposal was to test in the same format as that done by RVCA on
the lake in 2001 – There would be a basin site and six shoreline sites
tested seven times during the summer for a cost of $3,326.
The 2nd proposal would test in the format done by the Lake
Partner program in that the basin site and the six shoreline sites would be
done five times for a cost of $2,017.
testing for e-coli was included in these proposals as e-coli can be tested by
cottagers for free on a regular basis with the health authorities.
The executive decided that these proposals were too costly especially
since the lake should be re-scheduled by RVCA for a thorough testing in two
years as part of its five year rotation.
Since we will be doing testing ourselves in conjunction with the Lake
Partner program, we will examine paying for one test in August through the
Centre for Sustainable Watersheds for $150-$200.
Fire Permits: Fire permits are required for any burning, even in
special containers and can be obtained from Reg Norris or the Tay Valley Fire
Gypsy Moth Traps: In addition to phone-in and e-mail requests
for traps, members present were canvassed and a total of 13 sets will be
ordered 14 June. They must be
received and put in place by 1 July.
Renewal of the Executive:
Flett volunteered to join the executive.
The following, as approved by the members, is the executive for 2004-5:
President, David Iley; Vice-President,
Lea Barker; Treasurer, Norm Douglas; Secretary, vacant; Directors, Jackie
Stapledon, Gail Graser, Jim Marshall, Virginia Fitzgerald, Jeff Fitzgerald,
Ian McKim, Martin Hiltz, and Eugenia Flett.
Ficner, our web-site manager, talked about the new website “www.farrenlake.ca”
and would like input from the other cottagers especially pictures.
b. Lea Barker, our Vice-President,
raised the issue
that we still need a secretary for the executive.
Sara Iley, taking the minutes for today's meeting declined.
Noted by the President!
c. Lea Barker also thanked the ladies
who took the effort to provide refreshments.
Draws: The draw for the one year subscription to Cabin Life Magazine
was won by George Hobson. Nature
Clean provided a gift basket of 15 items (retail value $125) which were won by
the members. Nature Clean is
Canada’s leading brand of non-toxic, septic safe, household cleaning,
laundry and personal care products –available through Home Hardware and
Arbour Ottawa Valley on Bank St in Ottawa.
Adjournment: The meeting adjourned at 4:00 pm. Moved by George Hobson.
J. Sara Iley